Alumni Association Publications & Meeting Minutes

3/5/09 - 2nd Teleconference of Alumni Association

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Attendees

- Kevin Till, Josh Swinnerton, Jake Kryda, John Gezelius, Jeff Nelson, Andrew Lendway

EZ Reader

- The EZ Reader files have been sent to the undergrads to finalize (action: Josh Swinnerton, Jake Kryda). Still in progress. A hightened sense of urgency to get this thing completed is needed.

- Articles may now be out dated (House Corp., namely, due to finances and recent flooding, etc). Article/s need to be reviewed for any required updates (action: Josh Swinnerton, Jake Kryda, Jim Schnack, Garrett Mills).

Events

- Spring ritual event date is set for April 3rd. Further details on the event need to be sent to Kevin Till for website use (action: Josh Swinnerton). Need to promote event on Alumni website (action: Kevin Till) and via Alumni listserv (action: Kevin Till, Josh Swinnerton).

- There will be an Alumni dinner the Thursday of Pre-I week (April 2nd).

- Andrew Lendway will be gathering Minneapolis area Alumni to travel up to the Chapter house for the ritual event together. Dusty Graetz is also looking to make an effort for something similar (action: Andrew Lendway, Dusty Graetz).

- PFD date is set set for April 25th at the Alerus Center. Further details on the event need to be sent to Kevin Till for website use - need to take meal orders, glasses orders, etc. (action: Colin Guidinger). Need to promote event on Alumni website (action: Kevin Till) and via Alumni listserv (action: Kevin Till, Colin Guidinger).

- August Alumni event planning will begin later this spring.

Alumni Funded Scholarship Fund

- Josh is still seeking legal advice on setting up the non-profit org, etc. Ron Sitzer suggested Josh contact Jack Marcil via Dave Hillsland (action: Josh Hodny). Alternatively, Gerald Vandewalle, Al Olson and John Gezelius may be able to assist if needed. (no update / tabled). Jeff Nelson volunteered to also help in this effort (action: Jeff Nelson).

Alumni Recognition

- John will be nominating Gerald Vandewalle and Al Olson for the Order of Merit (action: John Gezelius). Plans to work with Jake Kryda to accomplish paperwork over Pre-I week.

- Bill Marcil's UND Honorary Doctorate and graduation speech will be written about in the winter EZ Reader as mentioned above (action: Josh Swinnerton).

- The Purple, Green, Gold and Pearl ALumni Monetary Donation Recognition Program is going into effect (see: http://www.undlca.com/documents/65.html) Starting with CY2009, donation lists will be used on the Alumni website and in the EZ Reader. A spreadsheet needs to be started for tracking (action: Jim Schnack) and peridically sent to the webmaster (action: Jim Schnack) to be used on the web page (action: Kevin Till). (no update / tabled)

General

- Next meeting will be Sunday April 5th at 8pm CST.

Duration

8:55pm to 10:00pm CST

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2/8/09 - 2nd Teleconference of Alumni Association

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Attendees

- Kevin Till, Josh Swinnerton, Colin Guidinger, Jim Schnack

EZ Reader

- Kevin has finished the AA EZ Reader article and created the survey page on the Alumni website to collect Alumni feedback for the AA which the article now directs readers to.

- The EZ Reader files have been sent to the undergrads to finalize.

- Articles may now be out dated (Houce Corp., namely, due to finances and recent flooding, etc). Article/s need to be reveiwed for any required updates (action: Jim Schnack).

- The undergrads still need to finalize articles on PFD, Ritual event, and the article on Bill Marcil's UND Honorary Doctorate and graduation speech as well as (at the undergrads discretion) an article on the recent initiates' ritual experience recap and Dave Root's senior thoughts article. EZ Reader needs to go out ASAP!!! (action: Josh Swinnerton) This was previously the High Rho, Jake Kryda's, responsibility but for reasons not mentioned the High Alpha is now assuming these responsibilities.

Events

- PFD date is set set for April 25th. Further details on the event need to be sent to Kevin Till for website use (action: Colin Guidinger). Need to promote event on Alumni website (action: Kevin Till) and via Alumni listserv (action: Kevin Till, Colin Guidinger).

- Josh Hodny is setting up the following event for UND Hockey vs. Wisconsin in Madison: "Oh, and for the Wisconsin hockey game I was talking about...Looks like its impossible to get tickets for the Saturday game, but Friday is a possibility (March 6th). I don't know if we'll be able to get tickets together unless we act quickly. We can get a family pack with a minimum group of 4 (ticket + drink + hot dog) for only $13 each + $10 fee spread out across the group. I'm going to probably make a purchase Monday or Tuesday, if not sooner (I have a few open inquiries on Madison's Craigslist). Feel free to spread the word if you know anyone who's interested." (action: Josh Hodny)

Alumni Funded Scholarship Fund

Alumni Recognition

- John will be nominating Gerald Vandewalle and Al Olson for the Order of Merit (action: John Gezelius). (no update / tabled)

- Bill Marcil's UND Honorary Doctorate and graduation speech will be written about in the winter EZ Reader as mentioned above (action: Josh Swinnerton).

- Jack Marcil donated $1000 recently.

General

- Next meeting will be March 1st at 8pm CST.

Duration

7:55pm to 8:30pm CST

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1/4/09 - Introductory Teleconference of ALumni Association

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Attendees

- Kevin Till, John Gezelius, Josh Hodny, Ron Sitzer and Jake Kryda. We were spread from Southern California to Indiana!

- Ron Sitzer spoke with Dave Hillsland and Jim Schnack prior to the meeting and they both asked to be copied on the minutes but were busy with prior obligations and could not attend. Pat Thibert was not able to be reached.

- Kevin Till spoke with Nate Kenner prior to the meeting and he was going to try to call in.

EZ Reader

- We reviewed the below text for the upcoming winter EZ REader article on the AA and decided to make another pass at it to communicate more of the 'fun stuff' that the AA will entail. This will include but not be limited to Homecoming events, PFD, Ritual events, golf events, formals, random social gatherings, etc. We will also include the possibility of the AA members functioning in career mentoring roles where desired by the undergraduates. Kevin will modify the article (action: Kevin) and email it to the everyone for their review (action: all).

- Article will also include some survey-like questions for the alumni to consider as well as a link to a new webpage on the AA website where an AA survey will be created and placed (action: Kevin). The goal is to learn what fun things Alumni woul dlike to see more of and also to see how others are willing to help out.

- Jake will take the EZ Reader file and make the remaining undergrad additions (action: Jake) to it which will include an article on the upcoming PFD formal and Spring Alumni Ritual events and an article on Bill Marcil's UND Honorary Doctorate and graduation speech as well as (at the undergrads discretion) an article on the recent initiates' ritual experience recap and Dave Root's senior thoughts article. EZ Reader needs to go out ASAP!!!

Events

- There will be no Alumni hockey event this spring. It was previously decided that an every-other year basis was better. Planning for 2010's event will need to begin October of this year.

- PFD date is set but Jake did not have readily available. Undergrads need to follow-up on this (action: Jake).

- Spring ritual event date is set but Jake did not have readily available. Undergrads need to follow-up on this (action: Jake).

- We want to continue and build upon (make into a tradition) last August's 1st August Alumni event that coincided with the weekend before school started when all the undergrads were back and working on physical tasks and recruitment. Planning to start late spring, date needs to be set before undergrads leave for summer break (action: all).

- Josh suggested that we consider simultaneous/remote events so that non-local alumni could participate in events as well. For instance, golf tournies, march madness, etc. No specific action or event was given a go-ahead at this time, but this will be considered by the group for future events.

Alumni Funded Scholarship Fund

- Josh is still seeking legal advice on setting up the non-profit org, etc.

- Ron Sitzer suggested Josh contact Jack Marcil via Dave Hillsland (action: Josh). Alternatively, Gerald Vandewalle, Al Olson and John Gezelius may be able to assist if needed.

- It was discussed and the consensus was that this should also fund leadership training / general and conclave assembly travel, etc. for the undergrads as well.

- John will be sending Jake to Indy in the next couple of weeks to see GHQ and will also assist Jake's attendance in future general fraternity events (action: John, Jake).

Alumni Recognition

- John will be nominating Gerald Vandewalle and Al Olson for the Order of Merit (action: John).

- Bill Marcil's UND Honorary Doctorate and graduation speech will be written about in the winter EZ Reader as mentioned above (action: Jake).

General

- Next meeting will be February 8th at 8pm CST in light of the SuperBowl being during our normally scheduled date and time. March we will go back to 1st Sunday of every month at 8pm CST.

- John mentioned that being that undergrad membership was very low going into this fall and things are looking up on the undergrad level as well as the alumni levels, that if we are running as a well oiled machine by Fall 2011 we will have shown a huge change over 3 years and could perhaps win the general fraternity's Phoenix Award. We hereby are making this a chapter goal (action: ALL).

Duration

7:55pm to 9:05pm CST

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Spring 2008 EZ Reader

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Minutes from Alumni Association "Gathering"

Saturday, September 29 @ 7:30 am

Adjourned @ 9:00 am

Attendees: Jeff Blakely, Colin Guidinger, Jeff Nelson, Jim Schnack, Ron Sitzer, Kevin Till, Pat Thibert, Eric Voigt

Election of Officers

N/A

Status Update

Organization is still not official pending better alumni involvement

Josh Hodny has been/will be working on bylaws

Josh Hodny has been/will be working on scholarship details

Chad Sears continues to donate the hosting for this website - domain may move in near future

Kevin Till will continue to act as Webmaster

Database has been updated to include our records, UND's, and GHQ's

Only ~100 emails are known

700+ known living alumni - accuracy of contact info unknown

~50 living alumni reside in GF

Active Member Notes

EZ Reader will be going out in October

Will work with Kevin and others to ensure all relevant topics are covered

GHQ is implementing a new feature to their website to allow all brothers an online account to help streamline contact updates, etc.

More to come in the near future - possibly introduce via the EZ Reader

Would like to help set-up another Alumni Hockey event for this spring

Date is set for Saturday, March 3rd

Ron Sitzer will look into reserving Sioux vs. St. Cloud hockey tickets

Kevin Till and Jeff Blakely will coordinate the project

Jim Schnack, along with receiving ticket reservation money, will manage the LCA website by updating the site for other LCA alumni to view who has reserved tickets.

Would like to help create an Alumni survey to help understand participation levels

Further Discussions

Based on the database showing ~50 iving alumni residing in GF, James Schnack will start up a weekly meeting group with the hopes of getting local brothers together to socialize. He is targeting Monday nights and will be utilizing Monday Night Football for some of the initial events.

One of the things that has really driven Jeff Nelson to become involved once again is witnessing our Fraternity's Ritual once again. In furtherance of this, we will be planning an Alumni Ritual event for sometime in November. This may or may not coincide with the active chapter's semesterly initiation depending on scheduling. The initial goal for an Alumni turnout to such an event is 20 brothers. Look for more to come on this in the near future.

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